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Page Updated:
30-Apr-2008
Grant Mechanisms > NRARW
NATO-Russia Advanced Research Workshops
(SPS NRARW)
Notes for Applicants
Grants are offered to organize NATO-Russia Advanced Research Workshops (NRARWs), which are meetings to enable a small group of experts to make a critical assessment of existing knowledge on new important topics, and identify directions for future research.
Purpose and Format
- The purpose of a NATO-Russia Advanced Research Workshop (NRARW) is to contribute to the critical assessment of existing knowledge on new important topics, to identify directions for future research, and to promote close working relationships between scientists from different countries and with different professional experience.
- Support for NRARWs is only available in the NRC Science Committee Priority Topics. (NRC SPS Committee Priority Topics are listed here)
- A NATO-Russia ARW is a meeting of two to five days' duration, involving between 20 and 50 participants. A NATO-Russia ARW is not an international conference or symposium but rather a forum for advanced level, intensive discussions between qualified experts from different countries, and often from different research sectors.
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NRARW Directors and Organizing Committee
- NRARWs have two Co-Directors, one from a NATO country and one from the Russian Federation. Both the NATO-country and the Russian Federation NRARW Directors must be fully involved in the organization and in the choice of participants for the NRARW.
- The Co-Directors are responsible for organizing the NRARW, including the preparation of the scientific programme, the selection of participants, the administration of the meeting and the publication of its conclusions and recommendations. Their tasks are, among others, assignment of responsibilities to participants (key speakers, discussants, rapporteurs, session chairmen); operation of plenary and specialised sessions which should lead to the formulation of conclusions and recommendations; guidance on the preparation of survey papers containing a critical assessment of the current state of knowledge in a given area; advance circulation of survey papers as a basis for discussions; formation of drafting groups for shaping recommendations and for editorial tasks. The Directors should be assisted by a small Organizing Committee of scientists from at least three different countries who should normally be selected from amongst the key speakers. A scientist from the locality of the NRARW should be included in the Organizing Committee.
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Location
- NRARWs are to be held the 27 NATO-Russia Council (26 NATO countries plus the Russian Federation), and should preferably be held in the Russian Federation to facilitate the participation of Russian scientists.
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Participation
- Participation in an NRARW is at the discretion of the Directors of the meeting, and is by invitation only, although some space should be kept available for particularly well-qualified scientists who apply to the Directors for attendance. Participants should be invited by the Directors because of their contribution to research and their potential for the success of the meeting. The Directors are expected to achieve an optimum blend of expertise and to introduce into the programme a variety of viewpoints to stimulate discussion and promote the confrontation of ideas.
- Participation must be well balanced between the group of NATO countries and the Russian Federation. A balanced distribution between individual countries should also be sought, and ARW participants from any one country should not exceed 25% of the total number of participants.
- All participants should normally come from NATO countries or the Russian Federation. To augment the available expertise, outstanding Key Speakers from other countries may be considered for participation, but they should be included in the application form and their participation must have the prior approval of NATO. If participation of Partner countries is desired, the application should be made under the Partnership and not the NATO-Russia element of the Security Through Science programme.
- Other participants must come only from NATO countries and the Russian Federation, with the limit for any one country of 25% of total number of participants. “Other participants” from other countries are not permitted to attend.
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Funding
- The NATO grant is intended to cover direct organizational expenses of the NRARW, the travel and living expenses of key speakers, and to subsidise any other participants from NATO countries and from the Russian Federation. who are unable to obtain support from other sources.
- The level of funding awarded to organize an NRARW is determined by NATO on a case-by-case basis, taking into account the number of participants, and the size, duration and location of the meeting. The NATO grant will be awarded in Euro. Payment of the grant, however, may be made in any currency specified by the Directors. For administrative reasons an award is paid to the NATO-country Co-Director, who should coordinate expenditure with the Russian Federation Co-Director.
- The organizers are expected to minimise the costs by efficient organization of the workshop and the choice of location.
- Many organizers find that the NATO grant attracts wider support, and joint sponsorship and support are welcome, provided that the meeting confirms to the NRARW format and is designated a “NATO-Russia Advanced Research Workshop”.
Publication
- Publication of the results of NATO-Russia Advanced Research Workshops as a book in the NATO Science Series is recommended. An additional grant of up to EUR 2,500 may be made available for the preparation of the camera-ready manuscript of the book upon application to NATO, once the manuscript has been accepted by the NATO Science Series publisher. Parallel electronic publishing arrangements are currently being negotiated with the NATO Science Series publishers.
- Other forms of publication can be considered by NATO if deemed more appropriate, such as a series of commissioned papers, or dissemination through international scientific journals of the relevant professional societies.
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Review of Applications
- Selection of applications for Advanced Research Workshops is based on peer review, and applications are selected for support following the recommendations of an international Advisory Panel appointed by the NATO Science Committee. The Advisory Panels normally meet three times a year.
- The Advisory Panels assess the scientific importance of the meeting, the importance and topicality of the meeting, the qualifications of the proposed participants, their level of commitment, and the appropriateness of the format and organization of the meeting conclusions.
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Submission of Applications
- NRARW Co-Directors should ensure that the file on any previous NRARW or ARW directed by either of them is already closed before applying to direct another.
- Applications should be presented on the specific application forms provided, and signed by both Co-Directors. Curriculum Vitae should not be supplied in any format other than that requested. Copies of letters of acceptance from proposed speakers should not be included. Two copies of the application should be sent to the following address:
Science for Peace and Security Programme
Public Diplomacy Division
NATO
Boulevard Leopold III
B-1110 Brussels, Belgium
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